Privacy Policy

GDPR Data Privacy Policy

Miller Gerrard Limited, t/a 'Miller Gerrard'

25th May 2018

In terms of the General Data Protection Regulations (GDPR) controllers of personal data under the data protection laws must comply with a number of requirements on how we collect and use your personal data. As we are controllers of such data, we need to explain our Data Privacy Policy.

When we act for you or communicate with you, we will collect information which constitutes personal data under the GDPR.

This Privacy Policy explains what we do with your personal data.

We collect and process personal data from individuals who may be current, prospective, or former clients, and, if required to complete the instructed legal or related work, their spouses or civil partners, family members, or third parties with whom they or we may be conducting legal transactions.

We collect the following types of personal data, namely, your full name/s, date of birth, residential and email addresses, Passport Number, Driving Licence details, bank account details, National Insurance Number, country of residence and/or domicile, employer’s details if relevant, and in relation to money paid by you to us, the source of funds and the source of the wealth providing those funds, and such other ancillary information as may be supplied by you all in order to complete any documentation for work carried out by us on your behalf.

We may collect such personal data when requested by us for use in work carried out on your behalf through correspondence or personal meetings, and in response to our anti-money laundering and counter terrorist precautionary procedures.

We may collect data about you from third parties such as from your employer, credit references, or online AML checking agencies to verify your identity.

We will use your personal data to perform the work instructed by you which will include verification of identity, setting up and operating a client ledger account, complying with legal obligations with which we must comply, e.g., compliance with anti-money laundering regulations, the Law Society of Scotland regulations for Scottish solicitors, the provisions of the Scottish Courts and other Government bodies, for example, Revenue Scotland.

We may use your data to pursue our and third parties' interests where those are legitimate and do not override your interests or fundamental rights or freedoms.

If we ask you to provide us with your personal data to comply with a legal requirement, or to allow us to enter into or to form a contract on your behalf, we would advise you whether you are obliged to provide the personal data as well as of the possible consequences if you fail to do so. For example, if you do not provide us with the correct information for compliance with anti-money laundering regulations, particularly in relation to the source of your funds and the source of your wealth for funding any purchases, we may reject or delay the processing of the work involved, or suspend any payments paid into or from our firm's client account until relevant and correct information has been obtained.

We may share your personal data for the purposes explained in this Privacy Notice with our regulatory body The Law Society of Scotland, if necessary the Scottish Legal Complaints Commission, Government bodies and agencies, the Courts, services providers, agents or delegates such as administrative staff, auditors, surveyors, accountants, our firm’s bankers, and any other relevant professional business advisers. Where we use third parties to process your personal data on our behalf, we shall ensure that they do so in accordance with our instructions, and that they put in place appropriate technical and organisational security measures to protect your data adequately .

If you have any questions or concerns about the use of your personal data, please contact us in writing at Miller Gerrard, Solicitors, The Studio, 13 High Street, Blairgowrie, PH10 6ET, or by email to mg@millergerrard.co.uk